Lopez Island Hospice and Home Support Board Minutes January 21, 2008

The meeting was called to order by President Marge Karpen. The following Board members were present; Connie Baesman, Dick Karpen, Sue Kintzley, Nancy Luebke, Jeanne Marks, Mireille Paulson, Mary Ann Riggs, Peggy Schuld, Sr. Judy Tralnes, and George Woodbury. Mary O’Bryant and Ginger Lowell l were also present. Heather Arps, Sue Cook and Dave Savage were absent.

Thank you to the departing members of the Board and they were asked if they could help the new Board members with their experience. They agreed.

A motion was made and seconded and passed to accept the agenda.

The minutes were corrected to state that Jeanne Marks was not present at the December meeting.

The treasurer’s report was received. The Finance Committee prepared a budget for 2008. A motion was made, seconded and passed that we accept the proposed 2008 budget. In an explanation of the report, the $2400.00 deficit is the depreciation expense therefore not real. Estimated contributions are difficult. We had $21,000.00 set aside in donations for completing the Gathering Space. A recommended rental cost will be placed on the Durable Medical equipment . For fundraising, it was assumed that we replace the Poker Run with the Goat Auction. If we kept the Poker Run and the Goat Auction we would have and increase of $3000.00. The amount covering Grant Income includes we take out $1000.00 from the Seattle Foundation. The payroll expenses for the Executive director are up because the ED anticipates new responsibilities will require her to work up to that maximum. The Contract services will bring the cost to $49,990.00 for paid personnel . This will raise the budget by $ 2860.00. It was hoped for re-negotiation at contract time. It was recommended to use volunteers for office work, and re-negotiate Mary’s contract. Personnel chair stated Mary’ s contract is per job not per hour. It was suggested that a possible source of income is and appeal to the Island with suggested value of services.

EXECUTIVE DIRECTOR

Ginger met with Skagit Hospice who stated they plan to begin Medicare Certified Hospice in April 2008. Grant proposal for DME upgrade, replacement and storage is almost finished. She will poll the DME rental companies for their fee schedule and this can be used as a suggested donation. Twelve more copies of the manual were sold to San Juan Hospice. Liz Illg will come for the Board Retreat that will cover Reorganization. It will be March 15 or 22. Faith In Action state meeting will be in the Spring. Ginger has a program from Tech Soup that is Staff Records. If is proves successful, she will request reimbursement. Mary proposed NWRC referrals as a source of income. United Way gave us $3000.00 an increase because they are interested in bringing Medicare Certified Hospice to the San Juan Islands. Washington State Non Profits is having a meeting that all the Board should attend. We need to working on a Memorial Fund Brochure.

COMMITTEE REPORTS

FUNDRAISING ; the LCCA has been reserved for August 30 and November 29, 2008. We need to confirm those dates if we are going to use them. The Fashion Show Tea was brought into question. The date has not been reserved so Elizabeth Potter will be contacted as she was in charge of that last year. She will communicate with Ginger L. as we do not have a chair person for that committee. The Chamber of Commerce is asking about our Poker Run. A motion was made,seconded and passed that we participate in Tour D’Lopez with our Poker Run.

NEW BUSINESS

BYLAWS; the revision is not complete. Membership in the organization is defined as anyone who makes a donation to the organization. There is no separate mailing for membership.

ELECTION OF OFFICERS
A motion was made, seconded and passed that Marge Karpen continue as President of LIHHS. Sue Kintzley will take Vice-President for one year and not move into the President’s position. Peggy Schuld will continue as secretary and George Woodbury will continue as treasurer.

COMMITTEE CHAIRS
Volunteer Coordinator; Mary Ann Riggs will co-chair with someone. Marge will ask Heather Arps. Fundraising; Marge will place an ad in the Weekly to see if someone would become chair of this committee. Events chair was not appointed.

RETREAT; Liz Illg is available March 15 or March 22. March 22, 2008 12:00 Noon to 4:00 P.M. at the Senior Center will be the time after consulting with Liz Illg. The topic of the retreat will be reorganization. MENTORS; Joanne and Jo offered to help those who are chairing their committee. New members said they will call if they feel they need help.

The meeting was adjourned. There will not be a meeting in February due to so many members being gone. The next meeting will be March 17, 2008 at 10:00 A.M. at the Lopez Library.

Respectfully submitted,

Peggy Schuld, secretary