Lopez Island Hospice and Home Support Board Minutes June 16, 2008

The meeting was called to order by President Marge Karpen at 10:00 A.M. The following Board members were present; Heather Arps, Connie Baesman, Dick Karpen, Sue Kintzley, Jeanne Marks, Charles Givens, Dave Savage, Peggy Schuld, Sr. Judy Tralnes, and George Woodbury. Ginger Lowell was also present. The Board members who were absent were Nancy Luebke, and Mary Ann Riggs.

The agenda was approved.

The minutes of the last meeting were corrected and approved as corrected.

The treasurer’s report was received. The financial highlights were a matured CD as of 5/26/o8 was place in a money market . Our fundraising efforts so far have given us 17.76% of our budget. The Goat Campaign which will be occurring later this month is part of our estimated income budget. The Casino Game Night in August is replacing the Nesting Auction of last year.

EXECUTIVE DIRECTOR;

1. President Marge Karpen and Ginger did an interview on Ron Metcalf’s new low wattage radio station, KLOI. They introduced Skagit Hospice as an enhancement of our LIHHS.
2. Ron Metcalf suggested that LIHHS sponsor an hour program once a month requiring $10.00 a month and someone to do 6 hours every 3 months on station upkeep. Senior Services is one of the local organizations that signed up to do this.
3. Ginger has attended planning sessions for the Goat Campaign and Casino Game Night . She has also created a mail group to send thank you notes to donors, etc.
4. There were two meetings with the Volunteer Training Manual committee. George has offered to load the files into html format. The committee feels that volunteers in training need the printed manual but having the manual on file is a good way for volunteers to update their manuals. George suggested having a CD and charging a fee for it. The manual will be copyrighted to give credit to the committee members who worked on it and it is being used as a text in training for volunteers. The committee has developed a curriculum for the training and identified possible presenters for each session. We are sharing the curriculum and list of presenters with Susan See/Hospice San Juan. We will be meeting with Susan mid July to finalize the format for training.
5. Ginger assisted Dave Savage with the Strategic Planning instrument survey and the mailings.
6. Mary and Ginger sent surveys to the Volunteers in an effort to keep contact and commitment. Lots of responses so far so it will help expand the ways we reach and teach our volunteers and give us info to update our volunteer data base records.
7. Skagit Hospice has still not responded to agreements since our last meeting in February. A motion was made, seconded and passed that President Marge Karpen of LIHHS send a letter to Skagit Hospice Board to clarify our position in their program. Information will also be sent to Houston.

COMMITTEE REPORTS;

FUNDRAISING; Dave says we need access to a live goat for the Great Goat Campaign. Dick Karpen and Sue Kintzley are helping Dave on the Goat Campaign. An ad will be in The Weekly next week. On Friday of this week tickets for the Goat and or insurance will be available at the Lopez Village Market and on Saturday at Saturday Market.

Polly Ham has the “goat” mask and costume. The Casino Night report; It will be August 30th, 2008 5:00 P.M. to 8: 00 P.M. at LCCA. we need two more table sponsors, and more donated items by the Board for the Silent auction or raffle. Marge requested each Board member be responsible for two items. 18 table runners will be needed during the event.

BEREAVEMENT/SPIRITUAL CARE; there was no meeting in May. Three grief support letters were mailed , and no one attended the loss support group . The committee is awaiting the printing of a new Bereavement and Spiritual Care flyer.

MANGER OF CLIENT SERVICES; there are 3 hospice clients, 23 home support clients, 162 volunteer visits, 261 volunteer hours, 1 intake/retake, 1 discharge, 24 case manager home visits and 17 case conferences, 4 attending Caregivers Group and 2 volunteers rotated to new clients.

OLD BUSINESS

1. Strategic Planning; Dave sent out surveys to Board members. The first meeting is tonight at 6:30 P.M. to 9:30 P.M. at the Senior Center/Fire Hall.
2. Policies and Procedures that are to be included in the Volunteer Training Manual were given to Board members for review and at the next meeting they will be passed or declined.

NEW BUSINESS

KLOI, (102.9 FM) the local radio station offered membership at a cost of $10.00 a month, 6 hours every 3 months on station upkeep. We would need a volunteer who is interested in doing a show. Dave Savage will talk with Ron Metcalf.

The meeting was adjourned. The next meeting will be July 21, 2008 at 10:00 A.M. at the Lopez Library.

Respectfully submitted,
Peggy Schuld, secretary.