Lopez Island Hospice and Home Support Board Minutes July 21, 2008

The meeting was called to order by President Marge Karpen at 10:00 A.M. The following Board members were present; Connie Baesman, Sue Kintzley, Nancy Luebke, Jeanne Marks, Mary Ann Riggs, Dave Savage, Peggy Schuld, Sr.Judy Tralnes, George Woodbury,and Charles Givens. Ginger Lowell, Executive Director was also present. The members who were absent were Heather Arps, Dick Karpen.

The agenda was approved.

The minutes of the last meeting were approved.

The treasurer’s report was received. The highlights were that petty cash of $400.00 was for the Goat Campaign.On the profit and loss sheet it showed that the Goat Campaign netted $2100.00. This was about the same amount in 2005 which included sales of tee-shirts. George is mentoring Charles Givens who will be nominated for treasurer at the August 2008 meeting.

EXECUTIVE DIRECTOR;

1. Marge and Ginger met with Kate Bratches of Skagit Valley Hospice. She is the new director. She received a copy of the letter which was sent to Skagit Valley Board. The meeting was cordial. Kate has a list of understandings with Houston. She said it must work and is planning to meet with LIHHS before our next Board meeting. Kate will also visit with Senior Services and San Juan Co. Health Department. The date for the meeting with Kate is pending.
2. The Training Manual Committee will meet with Susan See and David Bentley this Friday to discuss training session outline and presenters and see if the presenters will be the same on both Islands.
3. Casino Night meetings are ongoing. Ginger istracking donors and sending thank you letters, while developing scheduling and advertising.
4. Mary and Ginger are writing project outlines for submission to NWRC for potential funding.

   RAM has been purchased for both office computers as recommended by Stuart Post when he was troubleshooting the GiftWorks meltdown that occurred several weeks ago. The September 2006 database was recovered . Ginger is asking a person to train to help update all the information into the GiftWorks program.

COMMITTEE REPORTS;

FUNDRAISING; Dave says thanks for all the help on the campaign. The goat mask is available but the costume was not located. Dave was happy to report that expenses were only 7% of the total income. The Casino Night license has arrived. Dodi Schissel has obtained all the raffle prizes from off Island. There are 18 items for silent auction. There are forms that need to be completed for the Washington State Gaming Commission. It was suggested that the list of auction items be listed on the bulletin board outside the Village Market.

EUCATION/VOLUNTEER; already covered in the ED report.

BEREAVEMENT/SPIRITUAL CARE; the committee has taken a break from meetings for the summer. Two condolences letters were sent and no participants at the Loss Support Group in June.

PERSONNEL; not available CLIENT SERVICE COORDINATOR; there are 2 hospice clients and 22 home support clients with 148 visits totaling 148 volunteer hours. There were no intakes and 1 discharge. T There were 23 case manager home visits, 44 volunteers currently assigned, and 16 case conferences. There was one client death, 4 attending Caregivers’ group and 3 volunteers rotated to new clients.

OLD BUSINESS

1. LOHO move; there is no date to move. A committee of George, Nancy, Jeanne, Sr. Judy and Dave will form a task force about the move. Ginger has researched what furniture will need to be purchased. The shed that we currently have will be moved to LOHO. Dan Post will be contacted about moving and Ginger will talk with LInda Bowden about interior finishing.
2. Strategic Planning; the last meeting is tonight. We focused on goals which were written in similar formats. Tonight we will look at objectives to attain the proposed goals and look at adopting the objectives.
3. Policies and procedures as related to volunteers’ Ginger circulated copies of Policies and Procedures, that are related to volunteers' work, to members at the last meeting. Some discussion resulted in a motion being made, seconded and passed that members will read the policies and procedures and send corrections or amendments to Ginger within the next week.

   The meeting was adjourned. The next meeting will be August 18, 2008 at 10:00 A.M. at the Lopez Library.

   Respectfully submitted,
   Peggy Schuld, secretary.

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