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Lopez Island Hospice and Home Support

Board Minutes
September 15, 2008

The meeting was called to order by President Marge Karpen at 10:00 A.M. The following Board members were present; Connie Baesman, Dick Karpen, Sue Kintzley, Jeanne Marks, Charles Givens, Sr. Judy Tralnes, George Woodbury, and Peggy Schuld. Ginger Lowell and Mary O’Bryant were also present. The Board members who were absent were Heather Arps, Nancy Luebke, Mary Ann Riggs and Dave Savage. There were no visitors.

The agenda was approved.

The minutes of the last meeting were corrected and approved as corrected.

The treasurer’s report was received. The following highlights were as follows; Charles has a Mac computer with Quick Books and it won’t transfer memorized reports. The balance sheet is a straight report, but it really does not need to be reported every month. Charles plans to give us quarterly reports. For the Profit and Loss sheet, it shows no income for August because the Casino Night money was deposited in September, while the expenses were in August. We netted about $6,625 with some checks still to be received as well as some expenses. The professional services will still show on the expense sheet. Our budget income was a proposed $21,000 and we have only taken in $13,000. A motion was made, seconded and passed that Ginger L. be added to the bank signature card so she can have a debit card for purchases.

EXECUTIVE DIRECTOR;

  1. The meeting with Kate Bratches was canceled due to family illness. A meeting is scheduled next week with Ginger . There is also a meeting September 24th on San Juan to show how SVH will provide Medicare hospice on San Juan Island.
  2. Ginger handed out brochures at the Health Fair. Interest was shown in the Emergency Air lift Kits. Two of the kits were not replace because the recipients were indigent. Marge proposed the the kit have a “Pass” designated for transportation.
  3. NWRC application for funding for a Caregiver Resource Center has been delivered . If the funding is awarded, we would start an Adult Day Care Center on Lopez. Recipients will be notified October 24, 2008.
  4. The Volunteer Training is scheduled with three people enrolled. Board members are invited to attend. The sessions are Friday 9/19 (6-9P.M..), Saturday 9/20(9-4P.M..) and Sunday 9/20 (9-4P.M..), Saturday 9/27(9- 4 P.M.)and Sunday 9/28 (9- 4 P.M.) Sessions will be held at Lopez Senior Center. The Volunteer Training for San Juan Island is still pending.
  5. Ginger is requesting help collating the manuals for the Training. It will be Wednesday at 10:30 A.M. The Bereavement and Spiritual Care brochure is now complete.
  6. The Move Committee chaired by George Woodbury met with Ginger to discuss furniture layout in the office insuring a light and window will be in the office and there is electricity is available to the DME shed. The present shed does fit the footprint at LOHO. If for some reason the present shed cannot be moved, LOpez Creamery is interested in the shed.
  7. The Strategic Plan is still in process. Outcome measures and reorganization are pending.
  8. United Way of SJ County is asking for volunteers to help with landscaping at the new senior housing facility(LOHO). The contact person for Lopez is Celia Marquis at the Lopez Family Resource Center.

COMMITTEE REPORTS;

FUNDRAISING; Funding from Casino Night was down . We are at 50% of our expected budget. Those who attended Casino Night had a good time. The events we had this year are good for visibility to the community but they cannot be our main source of support . It was discussed that our Annual Mail out Campaign and membership be mailed out together. We could state that the membership dues will be used for emergency funds to differentiate from the Annual Campaign.

EDUCATION / VOLUNTEER; covered in the E.D.. report

BEREAVEMENT/SPIRITUAL CARE; there was no meeting, no grief support letters nor anyone attending Grief Support Group. The brochure is now available.

CLIENT SERVICES COORDINATOR; there are 2 hospice and 19 home support clients. This entailed 166 visits of 261 hours and 47 volunteers. There were no intakes or discharges. There were 15 case conferences, 2 volunteers rotated to new clients and 5 attended Caregivers Group.

NEW BUSINESS

  1. The Board Development Committee needs to meet to look for candidates for those leaving the Board. MaryAnn Riggs resigned and Heather Arps will be called as she has not been available to attend meetings. Marge and Dick Karpen , George Woodbury and Jeanne Marks will be leaving the Board in January 2009. Connie Baesman will be shepherding Board retention.
  2. George Woodbury sent a summary of our Strategic Plan to each Board member.

    The meeting was adjourned. The next meeting will be Monday October 20th at 10:00 A.M. at the Lopez Library.

    Respectfully submitted,
    Peggy Schuld, secretary.

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